n.limitations on an individual access to or use of materialsMaher 1992, 264Restrictions should stem only from the nature of the records, not from the characteristics of potential users.Danielson 2010, 71The acquisitions policy should also require clarification of restrictions. Are there sensitive documents that need to be restricted to prevent invasion of privacy? Can the restrictions be kept to a minimum? Do the restrictions have an end date?Hackbart-Dean and Slomba 2012, 28Finally, it is important to reexamine the accession record, deed of gift, and other documents related to the collection. This provides the processor with an idea of the extent of the collection and information about the collection, especially any specific restrictions placed by donors.Meissner 2019, 106Like access restrictions, the donor usually imposes reproduction restrictions, but they may also be imposed by the repository either because the materials are under copyright or because material are too fragile to permit copying.SAA 2020bArchivists should promote and provide the widest possible accessibility of materials, while respecting legal and ethical access restrictions including public statutes, cultural protections, donor contracts, and privacy requirements.
Access restrictions may be defined by a period of time or by a class of individual allowed or denied access. They may be designed to protect national security (classification3), personal privacy, or to preserve materials.Use restrictions may limit what can be done with materials, or they may place qualifications on use. For example, an individual may be allowed access to materials but may not have permission or right to copy, quote, or publish those materials, or conditions may be imposed on such use. In addition to legal use restrictions, such as privacy and copyright, donor agreements often contain use restrictions.