records management

n.The systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition.


Guercio 2001, p. 252 The general purpose of a system of records management is that of providing the creator with the records necessary to support the efficient continuation of its activities, guaranteeing the recorded evidence, whether for internal purposes or for regulatory compliance. The specific objectives concern: the production and acquisition of reliable records for legal and technical purposes; the organization of the creation of records in an orderly and coherent manner linked to the functions performed; the transmission and preservation of authentic records; the speed and efficiency of retrieval in the context of the administrative activity carried out.