n.a rigid container with a bottom, top, and sides used to store archival materialsJenkinson 1922, 50At the Public Record Office parchment deeds, for example, are loosely folded and slipped each into a stout, square, flapless envelope, numbered with the same number as the deed: a box the dimensions of which in section are slightly larger than those of the envelopes receives them in the fashion of cards in a card-index: a loose lid with a deep brim closes it.Smith 1938a, 9–10Since documents with seals require particular care, another duty of the seal department is to construct special cases or portfolios or boxes to furnish the desired protection.Bruce 1946, 16The permanent file copies were packed in specially prepared paper board document boxes measuring 9 by 11 inches and 36 inches long. As a standard 8 by 10½ paper was used each box would hold about 3,500 sheets.Bahmer 1959, 207Some are files of loose papers held together only by a folder, a piece of red tape, or a file box; and administrators seldom hesitate to change their grouping to suit the business in hand or a new system of filing.Denny 1961, 310This new system is built around two factors—equipment and space. We still use steel shelving and the corrugated records storage box with the magic 10″x12″x15″. This container stored on steel shelving is the basis of our system.Nelson 1975a, 404Storage in a metal file box with a baked enamel finish is recommended as being nonreactive with photographic emulsions. However, whether to use a box with a lid or not will depend upon what kind of film you are dealing with.NARA 1986b, 3:7The standard container for letter and legal-size records is a corrugated fiberboard box, 14¾ inches long by 12 inches wide by 9½ inches high, lapped joint fastened with staples.NPS 1996, D:65Only put the number of folders in a box that will sit vertically, comfortably resting on the bottom fold. There should be enough folders in the box to keep the folders from sagging, but not so many that the box will bulge.NARA 2004, 2For transfer and billing purposes, a standard-size box equals one cubic foot.Ritzenthaler 2010, 193Boxes and other containers obviously provide rigid support and protect records from exposure to light and dirt; they also maintain records in groups of a manageable size and weight that archivists can safely handle and transport.Gelfand 2016, 233Only one side of a scroll was used, allowing it to be rolled up for easy storage. Scrolls, single-sheet documents, and other records were kept in chests, caskets, and boxes, with more valuable or fragile items housed in fur-lined bags and smaller containers.Joffrion and Cloonan 2020, 114Molecular sieves, also known as zeolites, can be placed in film cans or boxes to adsorb moisture and acetic acid. Deteriorating films should be stored away from other films.Leventhal et al. 2021, 328Physical records can include oversized items such as drawings, models, awards, and ephemera, which require large storage areas, processing space, and special supplies like oversized folders, flat files, tubes for rolled drawings, and custom-sized storage boxes.v.to place archival materials into a containerBrand 1953, 101The boxing is done, as a rule, while all this is going on. Following the practice of the National Archives, we now use metal-edge boxes. Papers are placed in these much as they would be in file drawers, and neutral-acid-content folders, rather than ordinary manila folders, are used to prevent or at least slow down deterioration.Duckett 1975, 67If feasible, a representative of the collecting agency should be present when any collection larger than a single file drawer is prepared for shipping. Ideally, whenever possible, he should box, load, and deliver the collection to the agency.Deiss 1984, 15Knowing the volume of records surveyed also helps if the archivist later returns to the originating office to box the records and move them to the archives.Breton 1986, 458Owners rarely pack records as a professional archivist would, and it almost always takes far less time to box the records properly than to organize them after someone else has done the packing.Nimer 2022, 10While visiting local congregations of the Church of Jesus Christ of Latter-day Saints in the 1880s and 1890s, he had produced voluminous notes while also gathering original records. When visiting foreign missions, he expanded this effort, boxing up “nearly two thousand valuable records” and having them shipped to the Historian’s Office.Zamon 2024, 38Any information on how you want the donor to box the materials for transfer, including information about how to arrange files, what types of boxes to use, and how to get those boxes.
