n. (also semi-active record)records that are seldom used in day-to-day operations and that are appropriate for off-site storageTrever 1944a, 216–217As a corollary to this program, agencies are encouraged to transfer their semi-active records of permanent value to the custody of the War Department Records Branch. Operating under the guidance of Captain Hugh Flick, former archivist of the state of New York, and Sherrod East, formerly of the National Archives, this branch has assumed custody of some 41,000 file drawers of semi-active records destined for ultimate transfer to the National Archives or to other disposition.Lethbridge 1948, 84These instructions provide for the disposal of 98% of all Naval records after a specified period of time by the destruction of temporary records no longer needed, by the transfer to a Naval Records Management Center of semi-active records, and by the transfer to the National Archives of permanently valuable records.Beal 1953, 158The second paragraph deals with the procedure for transferring semiactive records from the departments to a storage center where they are still largely controlled by the department of origin but are serviced by the records management office.Miracle Box 1968, 180Miracle Box is used with or without shelving—with shelving for semi-active records; without shelving for completely inactive records.Miracle Box 1971, 181Miracle Box doesn’t need shelving! You may use shelving for semi-active records but inactive records can be stacked high without shelving.Bowers 1988, 143–144As a semi-active record, its administrative and informational value has decreased to the point that the record, although still important to maintain, no longer must be stored on site.Bailey 1989, 182–183Traditionally, records management practices have designated records as being active, semi-active, or inactive. Using the life cycle model, paper records are deemed to be active from creation to classification and maintenance when they are used frequently in the carrying out of daily business. Later, when they are consulted less frequently, they become semi-active.Margry 1993, 82–83For most of the regional archives, the team managing the archives only has authority over the practical management of the inactive archives and supervision of the management of active or semiactive records that have not yet been transferred; the city council retains responsibility for the municipality’s records.Guercio 2001, 254The phases of organization of the records function established in the standard and in Italian archival practice include in particular: . . . the management of semi-active records (records centers), which comprises the activities of transfer, identification and organization for the materials deposited, consultation, and selection; . . .
