n.synonym for accession registerBodem 1968, 365The forms studied in accessioning and arranging usually fell into several well-defined categories. Within the area are such forms as transmittal sheets, gift and loan agreements and receipts, requisition of records forms, accessions records, accessions registers and logs, accessioning and processing forms, work sheets, repair and rehabilitation control forms, labels, and manuals.Edgerly 1982, 270–271Procedures typically found in professional archival operations include: ¶ 1. Record surveys, to identify archival materials in office and storage areas throughout the company. ¶ 2. Appraisal of records in terms of their archival value. ¶ 3. Methods for accessioning archival records and related material, including forms, an accession log, departmental/donor files, and related systems.Ritzenthaler, Munoff, and Long 1984, 74All photographs should be entered in the accession log. This is the one place where the entrance of all materials into the repository can be traced.Ritzenthaler, Munoff, and Long 1984, 80The accession number (1) and the name of the collection (2) should be the same as those listed in the accession log. The volume of the collection (3) should be more precisely calculated.Roe 2005, 50Some archives also maintain an accession register or log as a summary tool for controlling new acquisitions.Millar 2007, 184A business ledger acquired long after the rest of the company’s records would simply be inserted in the collection, with a note in the accession log recording its receipt.
Notes
Entries in an accession log may contain informational elements such as accession number, date received, source of acquisition, name of creator (if different from source), title, inclusive dates, extent, and physical location.
