n. (abbr. SOR)the information storehouse for authoritative data as designated by an individual or organizationUS DOD 2016, 55The DAMS is a contractor-run system for digitized and born-digital assets. The DAMS is used for ingestion, storage, transcoding, managing, and the distribution of media to DoD and public users. This system is where the majority of digital workflow and management occurs, to include completing metadata requirements for accessibility, and making electronic transfers to NARA. The system’s configuration capabilities for workflow and metadata management permit greater management control, efficiency, reliability, and search functionality than DIMOC’s previous system. This industry-level DAMS is the value-added to DIMOC’s mass digitization and storage contract awarded in 2013. The DAMS is the system of record for DIMOC’s federally mandated VI records management.PSU 2019Responsible Party or System of Record - The University Unit or computer system that is responsible for retaining the official copy of the University Record. Please note generally that all other copies of the University Record in question are Transitory/Disposable Records, used as convenience copies or for reference, and must be securely destroyed when no longer needed.NYU Libraries 2023ArchivesSpace is our system of record for archival collections. By centralizing this information, rather than proliferating silos of specialized information, we lower the risk of contradictory data or data that can only be understood for its original purpose, and lower the burden of maintaining or updating information in multiple places.YAMS 2023The current system of record for YUL special collection units is ArchivesSpace.
Notes
A system of record is a data management term adopted by archivists. The term implies that the information may be copied elsewhere, but that the “system of record” is the home of the official, authenticated, or canonical information.
