recordkeeping requirements

n.Statutory or regulatory requirements, or administrative directives, that define obligations for the creation and maintenance of records by an organization.


Recordkeeping requirements for divisions of the federal government are generally specified in 36 CFR Title XII, Subchapter B. Recordkeeping requirements for specific industries or companies as regulated by federal agencies (for example, the Securities and Exchange Commission or the Food and Drug Administration) are scattered throughout the Code of Federal Regulations.


NARA 1989a Since each agency is legally obligated to create and maintain adequate and proper documentation of its organization, functions, and activities, it needs to issue recordkeeping requirements for all activities at all levels and for all media and to distinguish records from nonrecord materials and personal papers.