n.guidelines for selecting materials for the repository’s collection that supports its missionCox 1966, 225Along with the question of scholarly accessibility under a 50-year rule, would not the collecting policy of a custodial agency naturally tend to favor manuscript items of greater age and farther distance behind the cutoff date, knowing that these would be of immediate use and not subject to restriction?Wagner 1999, 109On the surface, a documentation plan resembles a collecting policy or a records retention and disposition schedule.Greene 2002, 40The processes of defining collecting policies and appraisal guidelines involve (among other things) reviewing the repository’s current holdings.Boles 2005, 64Because of this, theme-oriented achives [sic] frequently use a collecting polity to refine broad, enabling mandates.Schmidt and Law 2009, 54While collecting policies are important tools for making appraisal decisions, the AU Archives, like most other university archives, has never addressed faculty papers in its published collecting policies.Buehn 2013, 2It is helpful to have a defined collecting policy to aid archivists in initially deciding which materials should be acquired, preventing potential deaccessioning later.Hight et al. 2017, 3Similar to traditional archives, it is important to develop a collecting policy for Web content to maintain the scope of what is collected and to plan storage space requirements by considering the size of certain media and formats, the extent of certain domains, and the complexity of certain topics or events.
Notes
Collecting policy defines the scope of existing collections and also describes processes around deselection, retention, preservation, and storage, providing guidance for archival staff, organizations and individuals interested in donating, and for other collecting repositories.
