n. (also macro-appraisal)an analysis of the functions of an organization to determine the relative importance of those activities and set priorities for documentationCaron and Brown 2013, 149The inauguration (1991) of macro-appraisal by the former National Archives of Canada was a watershed moment, and it represented a huge institutional achievement. It completely redefined the landscape and development of archival appraisal theory and strategy both at the National Archives and across Canada, and eventually, it would come to have some significant international profile and prominence. It introduced, for example, provenance-based appraisal linked to structured-systems thinking and especially functional analysis. Macro-appraisal also initiated communications form, format, and medium-agnostic appraisal, as well as focused appraisal analysis endeavor at the context and tier of the records creator rather than on the content of documents and records. Finally, macro-appraisal insisted upon a new primary objective: to identify and capture a documentary representation or illustration of how government develops policy, makes decisions, establishes infrastructure, and interactively delivers programs and services to citizens through public administration over time, rather than to account comprehensively for all business activities and their corresponding information resources at the enterprise level of business transactions. In essence, macro-appraisal was truly a revolutionary manifesto.Gilliland 2014a, 229Macro-appraisal is an approach pioneered by Terry Cook and his colleagues at the National Archives of Canada in the 1990s that analyzes institutional functions, asks which functions are to be documented, and then looks for records that meet those documentary objectives.Robyns 2014, 31–32Macroappraisal is a form of functional analysis that seeks to enhance and ensure appraisal accountability, compliance, and performance (measurable results against stated goals) and is based on sound theory relevant for our time.
Macroappraisal identifies the activities and the records and is followed by microappraisal to determine which records are kept permanently.