n. (also span dates)the earliest and latest identified dates within a set of archival recordsSchellenberg 1958, 11Each series should be described separately, and the typical entry for a series should show its physical type or types, the inclusive dates between which it was produced, its substance, its quantity, and the number assigned to it.Roe 2005, 74The most basic dates to include in a core description are those indicating the span of time covered by the records, commonly referred to as the “inclusive dates.” This would indicate the earliest date and latest date for which records exist in the group or series of records. . . . [I]nclusive dates are the absolute minimum essential type to include in any description.AOK UMBC 2016, 37Inclusive dates are required; inclusive dates include the earliest and the latest date included in the full collection.NARA 2016bInclusive dates are those that comprise the time period during which the record group, collection, or series was created, maintained, or accumulated as a unified filing system by the creator because of some relationship arising out of the records creation, receipt, or use.DACS 2019, 212.4.7 If the materials in the unit or the record-keeping activity relating to the unit being described span a period of time, always record the inclusive dates, that is, the earliest and latest dates of the materials or activity in question.SD BOA 2019, 1711. Enter the record inclusive dates (time frame the records cover). The ending inclusive date will be used to calculate the disposal date. Records Management also uses the inclusive dates to verify the disposal date has been entered correctly. Limit entry to 10 characters.Duckworth and Kruse 2022Inclusive dates are used when the contents of a collection, series, subseries, or folder were created across a span of years. The inclusive date range includes the earliest identified date and the latest identified date within a collection, series, subseries, or folder.
