exemplary selection

n. an appraisal technique in which a limited number of typical records or files in a series are selected for retention to represent that series


In exemplary selection, the archivist retains exemplars of an homogeneous series of records to represent the whole. In such cases, the specific actions described in the records are not important in and of themselves; what is important is documenting the overall actions of an entity or how that entity created records. For instance, retaining case records of only a few of dozens of regional offices would reasonably document the overall work of those offices, while enormously reducing the bulk of records retained.