central record

n. (also central files, centralized files) the files of several organizational units consolidated in one location the files of several individuals consolidated into a common filing system


In central records1, each unit’s files are usually kept separate from those of other units. - For central records1, 2, the files are usually organized according to a filing plan, with each file typically having a file code indicating a classification under which it is filed.


Yates 1989, 62Most books on vertical filing systems advocated centralized filing departments that handled all of the firm’s files. They saw filing as a function activity, like accounting or sales, that would benefit from specialization and systematization. Moreover, they felt that efficiently managed centralized filing could give departments throughout the facility faster service than decentralized filing could.